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Cherokee Indian Hospital Authority is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).  To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement

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Payroll Officer
Job Code:2021-02-007
FT/PT Status:Regular Full Time
Salary Minimum19.68
Salary Midpoint23.12
Position Closes:
Open Until Filled

Job Responsibilities & Qualifications:
Job Summary:

Performs a variety of administrative and clerical functions in the preparation and maintenance of CIHA payroll. Ensures that the bi-weekly payroll process is completed accurately and within established guidelines and time frames that employees are paid, and reports are filed in a timely manner.

Job Essential Duties and Responsibilities:
? Must have expertise in the area of taxes, which includes but is not limited to the following areas: Completion of Forms 941 payroll taxes, 940 federal unemployment, 945 withholding on form 1099, W-2, W-3, 4804 magnetic media for W-2’s, Employment Security Commission reports, North Carolina Department of Revenue Reports, 1042 Non Resident Alien Reports, W-9 Request for Tax Payer Identification.
Must be familiar with policies, procedures and deadlines for the above mentioned reports to ensure compliance with federal, state, and local guidelines.
? Reviews payroll listing of employees for additions and changes, for completeness, and approval as required.
? Responsible for ensuring that payroll checks are processed timely for all Tribal employees. Which includes making adjustments for new hires, terminated employees, employee transfers, checking and reviewing all payroll records for accuracy.
? Must be familiar with tax withholding and FICA tax depositing deadlines to prevent penalties and interest being assessed.
? Must be familiar with all aspects of completing form W-2 and transmitting the magnetic media to the IRS which includes: Group life insurance premiums, Travel, Sick Pay from Colonial, AFLAC, and Short and Long Term disability and 401K Contributions.
? Ensures that W-2 forms are processed and disbursed to employees by the deadlines determined by the IRS.
? Enters payroll information into Financial Management database.
? Reviews biweekly time cards and reviews pre-check reports for accuracy.
? Processes checks and biweekly reports following established guidelines and procedures.
? Prepares and files all payroll reports as required.
? Prepares and submits all requests for tax and payroll deduction payments to accounts payable and distributes accordingly.
? Ensures that all deposits are made timely to ensure proper credit and handling for any state, federal, or other garnishments.
? Prepares, runs, and files all quarterly federal tax returns as required.
? Prepares, runs, and files all annual reports, W-2’s, annual forms following established governmental guidelines.
? Prepares and processes manual and voids checks as required.
? Maintains all additional files, records, reports, and logs as required.
? Performs all duties according to established safety guidelines and CIHA policies.
? Maintains frequent communication with HR to ensure accuracy of salaries/wages, and retirement and benefit deductions.
? Work is normally completed using generally accepted accounting standards and procedures.
? Must use skills and be able to analyze data in performing job duties.
? Works under the general guidance of the Accounting Manager within established guidelines for divisional accounting procedures utilizing the Accounting Policies and Procedures Manual and the CIHA Personnel Policy. Works independently, referring to Accounting Manager for questionable variations.
? Must exercise judgment in dealing with various guidelines that apply for CIHA.
? Must be able to recognize described sets of circumstances and make correct choices of action within limits of clearly prescribed practices and procedures.
? Deals with exact and precise figures/data. Most errors would be detected within the accounting systems and proofing procedures. Undetected errors could range from minor to significant in effect. Errors could cause some internal delays or complaints but could be adjusted or detected with little difficulty.
? Responsible for accuracy of work by subordinates.
? Has frequent contacts internally with the Financial Accounting Manager, Human Resource Department and coworkers.
? Has frequent contact with CIHA employees and various state and federal agency personnel (i.e. State Unemployment Agency) to exchange or provide information.
? All contacts require tact, courtesy, and professional decorum.
? Has access to all payroll records and payroll information for CIHA which is of major importance, and if disclosed could be quite detrimental to the CIHA’s and employees interest.
? More than average degree of discretion is required. A part of the financial information is public record; however, much is not and should be kept confidential.
? Must adhere to all CIHA confidentiality policies and procedures.
? The level of concentration varies with tasks, with close attention to detail required while entering data and verifying accuracy of information.
? Duties of this position require the employee to be mobile, reach with hands and arms, speak, and hear.
? Must have visual acuity.
? Position is subject to frequent interruptions requiring varied responses.
? Must be able to handle multiple projects simultaneously, work independently, and meet deadlines and time frames.
? Works in a normal business environment within a hospital setting. Immunizations and vaccinations are required.
? Consistently demonstrates superior customer service skills to patients/customers by displaying Spotlight on Success I CARE behaviors and skills.
? Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service.
? Performs other duties as requested by supervisor.

Minimum Qualifications:

? A Bachelor of Science Degree in Accounting or related field is preferred.
? Must have a minimum of eight years of experience in an accounting or finance position, preferably in accounts payable and payroll.
? Six to twelve months would be necessary to become proficient in most phases of the job.
? Must demonstrate the following essential knowledge and skills:
? Must have a thorough knowledge of policies, procedures, and guidelines of the Budget and Finance Division of the CIHA.
? A working knowledge of Generally Accepted Accounting Procedures is preferred.
? Must be intermediate to advanced in the use of spreadsheets, word processors, Internet and databases.
? Must be skilled in the use of specific software used by the division, computers, calculator, typewriter, copy machine, facsimile, and other related office equipment.
? Requires the ability to plan, make decisions, and coordinate all activities and functions of the payroll department which may be repetitive in nature to achieve the desired results.
? Requires the ability to maintain specified records, files and logs and compile data to generate required financial documents/reports.
? Must be able to communicate verbally and in writing.
? Must be able to work independently and as a member of a team.
? Must possess a valid North Carolina driver’s license.