Cherokee Indian Hospital Authority is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).  To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement

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Grant Coordinator - Contracting
Job Code:2022-02-008
Department:582 Contracting
FT/PT Status:Regular Full Time
Salary Minimum52,339
Salary Midpoint65,424
  
Position Closes:

Job Responsibilities & Qualifications:

Primary Function

Serves as liaison between hospital departments and the Contracting Department. Interprets both agency and departmental requirements, policies/procedures, and provides support to obtain newly available information on funding targets, timing of reports, fiscal issues and compliance with regulatory requirements. Independently makes decisions, authorizes actions, and manages the sponsored programs portfolio for assigned areas. Generates reports to evaluate activity and available funds. Assists with programmatic and fiscal reporting. Completes periodic and annual reporting to grantor agencies. Must have an extensive understanding of grant related federal and state rules, regulations, policies, and procedures. Must have outstanding verbal and written communication skills and an extensive knowledge of business administration and accounting practices.       

  

Job Description

  • Assists with the planning and preparation of grant proposals for one or more departments.
  • Prepares various documents for reporting to grantors or leadership including computerized statistical summaries and/or graphics.
  • Analyzes and evaluates contract and grant budgets for correct calculation of expense categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.
  • Analyzes and evaluates awarded proposals, contracts, subcontracts for compliance with funding agency, federal, state, and CIHA requirements; prepares required acceptance documentation, recommends approval or rejection of deviations from contract specifications.
  • Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
  • Implements established grant management policies and procedures by collaborating with other departments.
  • Directly monitors grant activities and grant funded staff, to ensure fidelity to grant funded services.
  • Enters data into reporting systems as required.
  • Utilizes specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information. .
  • Assists departments with work plan amendments and/or budget changes occurring during the awarded granting period.
  • Performs reviews of data to complete monthly reconciliations.
  • Reviews and provides interpretation of rules, regulations, and requirements with regard to grant activities to ensure compliance with grantor and CIHA policies and procedures.
  • Maintains files as required by grantor and CIHA policies.
  • Performs other duties as assigned.
  • Develops an understanding of the high-risk populations served and culturally appropriate/evidenced based approaches used to treat them.

 

Education/Experience/Minimum Qualifications

  • Minimum requirements include graduation from an appropriately accredited four-year college or university in a related field and two years of experience in the management of administrative activities of a business or governmental program; or an equivalent combination of education and experience.
  • Preferred qualifications include at least five years’ experience in the management of accounting/fiscal activities of a business or governmental program and/or a Master’s degree in a related field
  • Previous grant and contract experience is highly desirable.
  • Must have strong communication skills, accounting knowledge and MS Office skills.
  • Valid driver’s license required.

 

Knowledge/Skills/Abilities

  • Broad base of relevant technical knowledge and skills related to accounting and financial management and procurement systems, fund accounting experience desirable.
  • Ability to navigate financial reports, statements and projections.
  • Basic knowledge of budgeting and fiscal management principles and procedures.
  • Good research, data management, and statistical analysis skills.
  • Knowledge of administrative rules and regulations regarding programmatic and financial aspects of grant agreements
  • Ability to understand and implement administrative rules
  • Detail oriented with excellent verbal, written and interpersonal skills.
  • Microsoft Office Applications, proficiency in Excel and Word.

 

Complexity of Duties

Job duties are of a moderate level of complexity, exercises some judgement and initiative to make independent decisions. Must be accountable for actions that may affect others in accomplishing the goals and objectives of the organization.

 

Supervision Received

Works under general supervision with responsibility for compliance with applicable rules regarding management of grant funds. Must be accountable for actions that may affect others in accomplishing the goals and objectives of the organization. Assignments are usually specific but are occasionally broadly defined. Incumbent must demonstrate initiative and the ability to work independently or in a group toward department goals and objectives.

 

Supervisory Responsibilities

The incumbent is not a supervisor but may lead specific projects, direct one or two others in accomplishing completion of a project.

Contact with Others

 

Incumbent will be in weekly contact with financial personnel and at least quarterly with program personnel and outside grantors. May interact with auditors.

 

Confidential Data

Confidential data will be encountered often and incumbent will be required to protect confidentiality and manage information for work purposes while complying with applicable rules regarding protection of confidential information.

 

Mental/Visual/Physical Environment

Requires sitting or standing at a desk for long periods of time while looking at a computer screen in an indoor environment.

 

Work Environment

The work environment is a typical indoor office environment at room temperature within a hospital setting. Some travel is required. Infrequent overnight travel may be required for meetings or to attend training.

 

Customer Service

Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA’s guiding principles and core values. Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service.